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The Research Repository @ WVU

WVU Datasets

The Research Repository houses the WVU Datasets collection which serves as a public access repository for publishing research data from West Virginia University. Prior to depositing, make sure that:

  • your data is in a final state and not expected to undergo revisions
  • you have removed any private, confidential, or legally protected information from your data
  • you have permission to publicly distribute data from all creator(s) and/or copyright owner(s).

Published datasets are available worldwide and will be assigned a digital object identifier (DOI) by the WVU Libraries to support reference and citation. Deposited datasets are stored in a stable environment that complies with many funder and publisher policies. Benefits of sharing your data include:

  • Encouraging collaboration among researchers
  • Support transparency and reproducibility
  • Getting credit for all your research (not just the parts that make it into articles)
  • Increase the visibility and potential impact of your research

If you would like to discuss creating a dataset collection for your department, institute, lab, or other unit, contact your subject liaison.

NIH and Other Federally Funded Research

The Research Repository @WVU is not suggested by the WVU Libraries for sharing data resulting from NIH, or other federally funded research. The Research Repository @WVU can only be used for data and/or documentation in limited situations.  Do NOT include the Research Repository @WVU in your DMSP unless you have contacted and discussed whether the repository can accept your data. 

Preparing Your Data for Deposit

Before depositing your data, there are a few things you should consider to ensure your data is ready to submit.

  • Your data is in a final state and not expected to undergo revisions.
  • You have removed any private, confidential, or legally protected information from your data.
  • You have permission to publicly distribute the data from all creator(s) or copyright owner(s).
  • Your individual files should be 2GB or smaller. Under ideal conditions you should be able to upload a file as large as 180 GB. Any files larger than 2GB will receive a warning message and have a high likelihood of upload failure.
  • Currently we can only support three levels of hierarchy for datasets. For example:
    • MyDataSet
      • MyDataFiles
        • MyData.csv

In addition to these criteria, it is recommended to provide thorough documentation along with your data. This helps make sure that your data can be understood, interpreted, and reused. Data documentation can take different forms, but a best practice is to use a plain text document that thoroughly describes the content of the dataset, including information about which file formats are used, any software that is necessary to access the data, descriptions of the way the data is structured, and explanations of the relationships among the different components of the dataset.

For more information on managing your data and preparing it for deposit, visit the Research Data Management guide.

Depositing Your Data

To deposit your data to the WVU Datasets collection, follow the steps below.

Visit the Research Repository @ WVU

Screenshot of the homepage of the Research Repository @ WVU

Click on Author Corner > Submit Research in the left panel.

Screenshot of the WVU Research Repository submit research page.

Choose WVU Datasets

Screen shot of the Research Repository login screen which says, "For current West Virginia University and faculty, please click on the link below to log in using your WVU ID. Log in with your WVU ID."

Log in with your WVU Duo Two-Factor Authentication information.

Please complete the information in each box.  All items marked with  must be completed for the submission to be processed.

Specifications for metadata fields: (Copy/Paste functions are operational)


Enter a title for the primary piece of data in this record. Use Headline Style Capitalization e.g., The Scholarly Communication Crisis


Enter author name (last, first) or email to find the format of a name previously used. Under institution, enter the top level name of your institution (e.g., “West Virginia University,” not (“West Virginia University School of Medicine”).

Click button to input additional names: deletes a name; allows edits to the name fields


Provide a description or abstract of the data. 

Document Type

This field is pre-selected for you.


The correct option is Dataset, which is pre-selected for you.

File Format(s)

Enter the file format of the resource(s) (e.g. .csv, .xls, .xlsx, etc). See (see

Publication Date

Enter the date the data was or will be made publicly available, whether in the Research Repository or other Repositories.

Embargo Period

If you would like to embargo the public release of your data, enter the date you would like your data to become available.


  • If applicable, enter the Funder Name. 
  • If more than one funder, list each funder on a separate line.

Award Number

  • If this project received grant funding, please enter the award number here. Please enter the agency name and award number here.
  • If multiple funders, separate each by a semicolon (;).

Award Title

  • If this project received grant funding, enter the title of the grant.
  • If multiple funders, separate each by a semicolon (;).


Enter any acknowledgements.


Explain how the data was generated, including equipment or software used, experimental protocol, or other miscellaneous lab notes that might be helpful to visitors searching for this information.

Referenced by

Journal publications or other works that refer to the dataset.


Enter any location information associated with your data.

Code Lists

  • Provide information about any codes or abbreviations used in this dataset.
  • If lengthy, attach in "Additional Files" below and indicate that code list is attached.


Select a Creative Commons License.

Recommended Citation

  • Enter your preferred citation for the dataset.
  • If you do not enter a citation, one will automatically be created for you.

DOI (Digital Object IndicatorO

  • Enter DOI link as a URL, if one is registered
  • You may request that the RR@WVU staff register a DOI for the dataset


Please use a semicolon to separate multiple values.

Upload File

Upload your primary file.

Additional Files

Check box if you need to included additional files (such as was suggested in Code List description)

  • If checked, another screen will appear AFTER the Submit box is clicked.
  • Click “Choose File” to attach additional files.  

Click “Continue” to complete the submission.