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The Research Repository @ WVU

Submitting Your Research

Faculty Deposit Service Pilot Program

To support the launch of the Research Repository @ WVU, the Libraries are piloting a Faculty Deposit Service. If you are interested in participating in this pilot program, fill out our consultation request form, select "A CV review request" as your reason for contacting us, and upload your CV or a list of publications at the end of the form. Repository staff will review your publications and determine copyright/permissions for every work, contact publishers on your behalf, and post eligible works to the Research Repository.

After we receive your CV, we will import your publications into a spreadsheet, determine who the publisher is for each publication, and determine whether those publishers allow the work to be deposited into an institutional repository. Based on our results, we will deposit what we can in the Research Repository and contact you to request copies of works for which we need a non-final version.

 

Self-Submission for Faculty, Staff, Graduate Students, and Other Researchers

Faculty, graduate students, researchers, and staff may self-submit their work by visiting the Research Repository's Submit Your Research page. Upon visiting this page, click on the link that corresponds to your status (researchers, postdocs, and staff should submit to the Faculty Scholarship collection), and log in with your valid WVU ID. You will then be asked to agree to the terms of the submission agreement, after which you will be taken to a form to submit your work.

When self-submitting previously published materials (such as journal articles), please be sure that you are uploading a version of your work that is permitted under your publication agreement. This will ensure that your research is not taken down in response to a publisher's take-down notice. For more information, please see the next section on Publisher Policies, or contact your subject liaison.  

 

Submitting Electronic Theses & Dissertations (ETDs)

Graduate students submitting ETDs should submit their documents, along with all required forms, to the Graduate Theses, Dissertations, and Problems Reports Collection. Detailed submission instructions are available at https://etd.lib.wvu.edu/. Questions should be directed to Debra Borrelli, WVU Libraries, at ETDReview@mail.wvu.edu or 304-293-0324. 

 

Submitting Undergraduate Research

The Research Repository welcomes contributions from undergraduate students with faculty sponsorship. To submit an Undergraduate Capstone, Honors Thesis, or Honors Project, visit the Submit Your Research page and click on the link for the appropriate collection. In addition to submitting your capstone, thesis, or honors project, you must also upload a signed copy of the Faculty Sponsorship Form. Instructions for uploading this document are located at the bottom of the submission form. 

If you need assistance, or would like to submit another type of project, please fill out the Consultation Request Form

Publisher Policies

Publisher Policies and Article Versions

Whether or not your published works (such as published journal articles) can be deposited in the Research Repository depends on the details of the agreement you signed with the publisher when your work was accepted. Journals and publishers vary with respect to which versions of papers they will allow authors to upload in online repositories. It is helpful to think of a published scholarly article as having three versions:

  1. Preprint: The original version of the article that was submitted to the journal. This is a pre-peer review version of the article.
    • Also known as Author's Original Manuscript, Author's Original, Submitted Version.
  2. Author's Accepted Manuscript: The version of the article that has undergone peer review and been revised to address any concerns raised by reviewers. This version has not undergone the publisher's final formatting, and does not look like the final version. It will typically look like a Word document.
    • Also known as Accepted Manuscript, Postprint, Accepted Version.
  3. Final version: The final, published version of the paper with the publisher's formatting and branding. It will typically contain headers, footers, page numbers, and typesetting.
    • Also known as: Version of Record, Published Version, Final Published Version, Publishers' Version.

If you are a WVU Faculty member, the Libraries will review your publishers' policies for you through our Faculty Deposit Service pilot program. To participate in this program, or to learn more about understanding your publication agreements, request a consultation with the repository team or contact your subject liaison.