If you are a WVU faculty member, library staff will deposit materials to the Research Repository on your behalf. To participate in this program, simply send us your CV or a list of your publications. Research Repository staff will go through your publications, determine copyright/permissions for each one, contact publishers for permission on your behalf, and post permitted materials to the repository.
How does the Faculty Deposit Service work?
In a nutshell, we're going to import your CV into a spreadsheet, determine who the publisher is for each of your works, and then figure out whether or not those publishers allow us to deposit your work into an institutional repository like the Research Repository. Based on that research, we will then deposit what we can in the Research Repository and/or reach out to you for copies of works for which we need a non-final version. See our guide to article versions for more information.
How long will the permissions process take?
Once your CV is out of the queue (which will take approximately 6-8 weeks depending on our current workload), the permissions review process will take anywhere from 4-8 weeks depending on the size of your CV and the number of permissions requests we need to send to publishers. It may also take longer if we need to contact publishers for permission on your behalf. You will be able to follow along with a Google spreadsheet with which we will provide you at the beginning of the review process.
Will you deposit all of my works?
While that is our goal, we are limited by publisher policies. Some will allow us to deposit the final published version, but others will only allow us to deposit a pre-final version, such as a preprint or Author's Accepted Manuscript. Book publishers are less willing than journal publishers to have works deposited in repositories. Generally speaking, we should be able to automatically upload approximately 25% of your CV, but if we have access to your preprints/Author's Accepted Manuscripts, we can deposit upwards of 85% of your CV. The more preprints/Author's Accepted Manuscripts that you are able to provide to us, the more works we will likely be able to deposit to the repository! For this reason, we always encourage authors to retain preprints and Author's accepted Manuscripts when they publish.
What can I do now?
It is very likely that we will need preprints/Author’s Accepted Manuscripts for a number of your papers, as a significant number of publishers will only allow authors to upload non-final versions of their work to public institutional repositories.To help expedite the permissions process, please consider compiling your preprints/postprints and sharing them with us in advance of our permissions review (we will provide you with a Google Drive folder). You can also share any Copyright Transfer Agreements (CTAs) that you might have from your journal or book publishers.
What are the benefits of having my work in the Research Repository!
The benefits of making your works available through The Research Repository include: