Skip to main content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.
Ask A Librarian

The Research Repository @ WVU

Faculty Deposit Service

Faculty Deposit Service

If you are a WVU faculty member, library staff will deposit materials to the Research Repository on your behalf. To participate in this program, simply send us your CV or a list of your publications. Research Repository staff will go through your publications, determine copyright/permissions for each one, contact publishers for permission on your behalf, and post permitted materials to the repository. 



How does the Faculty Deposit Service work?

In a nutshell, we're going to import your CV into a spreadsheet, determine who the publisher is for each of your works, and then figure out whether or not those publishers allow us to deposit your work into an institutional repository like the Research Repository. Based on that research, we will then deposit what we can in the Research Repository and/or reach out to you for copies of works for which we need a non-final version. See our guide to article versions for more information.

How long will the permissions process take?

Once your CV is out of the queue (which will take approximately 6-8 weeks depending on our current workload), the permissions review process will take anywhere from 4-8 weeks depending on the size of your CV and the number of permissions requests we need to send to publishers. It may also take longer if we need to contact publishers for permission on your behalf. You will be able to follow along with a Google spreadsheet with which we will provide you at the beginning of the review process.

Will you deposit all of my works?

While that is our goal, we are limited by publisher policies. Some will allow us to deposit the final published version, but others will only allow us to deposit a pre-final version, such as a preprint or Author's Accepted Manuscript. Book publishers are less willing than journal publishers to have works deposited in repositories. Generally speaking, we should be able to automatically upload approximately 25% of your CV, but if we have access to your preprints/Author's Accepted Manuscripts, we can deposit upwards of 85% of your CV. The more preprints/Author's Accepted Manuscripts that you are able to provide to us, the more works we will likely be able to deposit to the repository! For this reason, we always encourage authors to retain preprints and Author's accepted Manuscripts when they publish.

What can I do now?

It is very likely that we will need preprints/Author’s Accepted Manuscripts for a number of your papers, as a significant number of publishers will only allow authors to upload non-final versions of their work to public institutional repositories.To help expedite the permissions process, please consider compiling your preprints/postprints and sharing them with us in advance of our permissions review (we will provide you with a Google Drive folder).  You can also share any Copyright Transfer Agreements (CTAs) that you might have from your journal or book publishers. 

What are the benefits of having my work in the Research Repository!

The benefits of making your works available through The Research Repository include:


  • Increased visibility: All materials in The Research Repository are fully indexed in search engines like Google and Google Scholar and are additionally available through the Digital Commons Network (a discipline-specific repository search engine). This means that your materials are more easily discoverable online and appear higher in search results.
  • Statistics reports: Individual authors will receive access to an Author Dashboard, a personalized reporting tool where you can view real-time download information for every work you publish as well as global insights into the sources of your readership. You'll also receive a monthly readership report delivered directly to your inbox.
  • Permanent URLs: WVU Libraries takes stewardship over all materials in The Research Repository and is committed to ensuring their longevity as best it can. The Research Repository provides permanent URLs for each work in the repository, which means you can link to your works on your departmental website, CV, personal website, and academic social media sites without having to worry about dead links or 404s.
  • WVU branding:  Each item in the repository is stamped with a customized cover page containing recommended citations and other information that ensures authors get credit for their work.