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Current information on scholarly communication and issues impacting library collections and budget constraints
Library Staff Meeting on the Budget

Library Staff Meeting on the Budget

Presentation provided for library staff
November 1, 2016. 


Jon Cawthorne, Dean of Libraries
West Virginia University
(304) 293-0304

Three Pillars

Three Pillars

The Three Pillars

  • Education
  • Health Care
  • Prosperity  

Pie Chart of Funding Sources

Where the Money Comes From

  • WVU Centrally Allocated = 66%
  • Student Fee = 17%
  • HSC Library Funds = 9%
  • Research Transfer = 3%
  • WVU Foundation = 5%

We are cutting 8% in our revenue

Challenges and Opportunities

We  are cutting over a million (1,000,000) dollars in our current budget (FY 2016/2017) or 8%.

How we spend out money in pie chart format

How do we spend it?

WVU Library Expenditure 2016

  • Materials = 55%
  • Personnel = %34
  • Operations = 11%

How other research libraries spend pie chart

How do other research libraries spend?

ARL Statistics 2013-14

  • Materials = 45%
  • Salaries = 43%
  • Operating = 12%

Materials spending pie chart

2015-16 Library Materials Spending WVU

Materials Spending

  • Electronic resources and subscriptions = 92%
  • Monographs = 8%

Library materials strategies and successes

Strategies and Successes

Library Materials Strategies

  • Negotiate large contracts with University Procurement
  • Prioritize Foundation and Research funds
  • Eliminate duplicative second copies and content overlap
  • Cut high cost-per-use titles and subscriptions by college 

Library Materials Success

  • Consolidated our collections operations into one centralized unit called KARM
  • Extended access to our library databases to divisional campuses
  • Joined the Greater Western Library Alliance (GWLA) to increase collaboration opportunities and cost sharing opportunities
  • Joined the HathiTrust to provide access to public domain materials and opportunities for research that involves text-mining

Operations strategies and success

Operations Strategies and Success

Spending for operations:

  • Public and staff computers
  • Furniture
  • Office supplies
  • Art in the Libraries Program
  • Staff training and development
  • Travel 

Successes in improving operations spending:

  • Increased staff development
  • Consolidating service desks 
  • Development of an internal newsletter to improve communication
  • Expanded arts and exhibits program
  • Development of a new Institutional Repository

Staffing Strategies

Staffing Strategies


  • Commitment to hiring, equity, new roles for current staff
  • Staffing opportunities
    • Vacancies
    • Shared funding
    • Strategic hiring
  • VSIP (analyzed and determined to not be a good fit)


  • Diversity Alliance
  • Appreciative Inquiry/StrengthsFinder development
  • Hired an organizational development specialist who is acting in a new HR partner role
  • Student and GA spending
  • 38% of our staff have received new assignments, salary equity or other change in status to increase staff retention


Education: Enrollment | Increase retention | Improve K-12 Education

Initiatives in the Library to contribute to the Education Pillar

  • Engaged Librarian
  • Undergrad research
  • LibCrawlr
  • OER
  • Career mapping
  • ULIB101
  • Project 168
  • Veterans
  • Development Committee

Health Care

Health Care: Transitional & Clinical Care | State's health needs | Health and Wellness

Initiatives in the Library to contribute to the Health Care Pillar 

  • Mindful Mountaineers Month
  • Online module offerings on literacies - conversations with EHS, Reed College, Online Education
  • Conversations with Clay Marsh
      - Community Librarian position 


Prosperity: One WVU | R1 Status | Transform WV Economy

Initiatives in the Library to contribute to the Prosperity Pillar