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Library Staff Meeting on the Budget

Library Staff Meeting on the Budget

Presentation provided for library staff
November 1, 2016. 

Contact:

Jon Cawthorne, Dean of Libraries
West Virginia University
Jon.Cawthorne@mail.wvu.edu
(304) 293-0304

Three Pillars

Three Pillars

The Three Pillars

  • Education
  • Health Care
  • Prosperity  

Pie Chart of Funding Sources

Where the Money Comes From

  • WVU Centrally Allocated = 66%
  • Student Fee = 17%
  • HSC Library Funds = 9%
  • Research Transfer = 3%
  • WVU Foundation = 5%

We are cutting 8% in our revenue

Challenges and Opportunities

We  are cutting over a million (1,000,000) dollars in our current budget (FY 2016/2017) or 8%.

How we spend out money in pie chart format

How do we spend it?

WVU Library Expenditure 2016

  • Materials = 55%
  • Personnel = %34
  • Operations = 11%

How other research libraries spend pie chart

How do other research libraries spend?

ARL Statistics 2013-14

  • Materials = 45%
  • Salaries = 43%
  • Operating = 12%

Materials spending pie chart

2015-16 Library Materials Spending WVU

Materials Spending

  • Electronic resources and subscriptions = 92%
  • Monographs = 8%

Library materials strategies and successes

Strategies and Successes

Library Materials Strategies

  • Negotiate large contracts with University Procurement
  • Prioritize Foundation and Research funds
  • Eliminate duplicative second copies and content overlap
  • Cut high cost-per-use titles and subscriptions by college 

Library Materials Success

  • Consolidated our collections operations into one centralized unit called KARM
  • Extended access to our library databases to divisional campuses
  • Joined the Greater Western Library Alliance (GWLA) to increase collaboration opportunities and cost sharing opportunities
  • Joined the HathiTrust to provide access to public domain materials and opportunities for research that involves text-mining

Operations strategies and success

Operations Strategies and Success

Spending for operations:

  • Public and staff computers
  • Furniture
  • Office supplies
  • Art in the Libraries Program
  • Staff training and development
  • Travel 

 
Successes in improving operations spending:

  • Increased staff development
  • Consolidating service desks 
  • Development of an internal newsletter to improve communication
  • Expanded arts and exhibits program
  • Development of a new Institutional Repository

Staffing Strategies

Staffing Strategies

Strategy

  • Commitment to hiring, equity, new roles for current staff
  • Staffing opportunities
    • Vacancies
    • Shared funding
    • Strategic hiring
  • VSIP (analyzed and determined to not be a good fit)

Success

  • Diversity Alliance
  • Appreciative Inquiry/StrengthsFinder development
  • Hired an organizational development specialist who is acting in a new HR partner role
  • Student and GA spending
  • 38% of our staff have received new assignments, salary equity or other change in status to increase staff retention

Education

Education: Enrollment | Increase retention | Improve K-12 Education

Initiatives in the Library to contribute to the Education Pillar

  • Engaged Librarian
  • Undergrad research
  • LibCrawlr
  • OER
  • Career mapping
  • ULIB101
  • Project 168
  • Veterans
  • Development Committee

Health Care

Health Care: Transitional & Clinical Care | State's health needs | Health and Wellness

Initiatives in the Library to contribute to the Health Care Pillar 

  • Mindful Mountaineers Month
  • Online module offerings on literacies - conversations with EHS, Reed College, Online Education
  • Conversations with Clay Marsh
      - Community Librarian position 

Prosperity

Prosperity: One WVU | R1 Status | Transform WV Economy

Initiatives in the Library to contribute to the Prosperity Pillar