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Access Services: Orientation for Graduate Assistants & Graduate Teaching Assistants: Reserves and eReserves

Overview of the policies and procedures for obtaining and keeping library materials

Submitting items for eReserves or Reserves

To place items on eReserves/Reserves, fill out the correct Reserve form and email or bring it to Access Services.

Please include a class syllabus when turning in the first reserve submission for a class.  However, this should not take the place of the list of items requested for reserve.

Reserve items are processed in the order received.  Due to the volume of items received for submission, especially at the beginning of a semester, please allow 4 days for processing materials before giving out assignments involving the items on Reserve.

eReserves and Reserves



Examples of items that can be submitted for electronic reserve are class notes, presentations, homework solutions, exams, journal articles, and book chapters.

Electronic documents should be submitted in one of the following formats: Word, PowerPoint, Excel, or .pdf.

Faculty members can access their class reserve materials by going to the eReserves page and clicking on the link "Log in" on the left side of the page.  This will bring up a list of classes they are teaching that have a Reserve component..  When one of the classes is selected, it will bring up a list of all the reserve materials that are currently on reserve, both eReserve and print reserve.


Media eReserves

  • Items are streamed via a secure off-campus web service

  • Items placed on Media eReserves must have a form submitted for every semester, even if the material has been on reserve previously
  • Parts 1-3 of the form need to be filled out for items owned by the library.  Please fill in section 3, explanation of education purpose, completely and thoughtfully.  For other material, the entire form must be completed.







Traditional reserve materials for students' coursework are made available for checkout during normal library hours.

Traditional reserves materials include books (both library owned and personal copies) and CDs. 

Photocopies of journal articles and book chapters, homework, old tests, lecture notes, etc., may be placed on eReserves, print reserve or both.

All material circulates for 2 hours at time and may be renewed 1 time only.

Items on 2 hour reserve may be charged out overnight within 2 hours of closing.  They will be due when the library opens the following day.

Traditional reserve may be eligible for in-building use only, if the faculty member prefers.                  

Media Reserves (In-Library Use)

  • Media items - DVD and VHS materials - may be placed on closed reserve for the semester by faculty and teaching assistants.